Specific instructions were provided via email on March 31, 2020 directing Bidders to submit an electronic version of the Pre-Bid Letter of Credit. A hardcopy of the Pre-Bid Letter of Credit is neither required nor expected. If the Issuing Bank unnecessarily issues a hardcopy, please be ready to provide to the Procurement Administrator a tracking number from the overnight delivery service.
In addition to the electronic Pre-Bid Letter of Credit itself, a statement from the issuing Bank must be provided to confirm that the electronic PDF file serves as the operative instrument. The sample statement is as follows: “We confirm that the electronic PDF file of the Letter of Credit serves as the operative instrument. The Beneficiary may use the electronic PDF file of the Letter of Credit No. __________as it would a hardcopy original. The Beneficiary may draw on us in accordance with the terms and conditions of the Letter of Credit.”
The statement, along with instructions, is posted here. The statement was also included in the further instructions distributed to Bidders by the Procurement Administrator on April 3, 2020.